Afterhours Care Access Representative - Winnipeg | Home Health & Specialized Community Services

About the Role

Afterhours Care Access Representative - Winnipeg

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The Care Access Representative plays a vital role in delivering a seamless and positive experience for clients, families, and care providers by managing the scheduling of direct care staff (Personal Support Workers, Health Care Aides, and Nurses) within a high-volume contact center environment. In this dynamic role, representatives handle chats, inbound and outbound calls, data entry and intake, responding to scheduling requests, resolving issues, and ensuring continuity of care.

As the primary point of contact, the Care Access Representative must excel in problem-solving, communication, and multitasking to effectively coordinate care while balancing client needs and staff availability. By maintaining strong relationships with clients, families, care providers, and referral sources, they contribute to the delivery of high-quality, person-centered care.

Availability Requirement / Commitment

By applying to this role, you are confirming that you are available to work during the following times:

• Days: Monday to Friday + Every Saturday, Sunday and Statutory holidays

• Hours: Weekdays: 2:00pm-11:00pm Weekends and Stats: 5:30am-11:00pm

• You must be available for scheduling at any time within this window. Your actual shift start, and end times may vary

• Schedules are released 3 weeks in advance

• You will be scheduled for 28–40 hours per week

Please note: If you are not consistently available during the above times, you will not be eligible for this role

This hybrid role requires working both in the office and from home, as required.

KEY RESPONSIBILITIES/ACCOUNTABILITIES

• Efficient Scheduling: Utilize scheduling software to optimize the assignment of care providers, ensuring client care plans are fulfilled promptly and accurately within a dynamic contact center setting.

• KPI Achievement: Meet and exceed individual KPIs such as calls/chats per hour, quality assurance, and the successful scheduling of visits.

• Stakeholder Communication: Maintain open lines of communication with clients, families, and care providers to ensure smooth scheduling processes. Address issues proactively and escalate when necessary.

• Relationship Building: Cultivate and maintain positive relationships with care providers, clients, funders, and team members, considering individual needs in all decision-making processes.

• Data Management: Accurately update and manage scheduling databases, client / care provider records, and care plans, ensuring all information is current and accessible for reporting and tracking.

• Compliance: Adhere to Employment Standards legislation, collective agreements, and organizational policies and procedures.

KNOWLEDGE, EDUCATION AND EXPERIENCE

• Educational Background: Minimum Grade 12 education.

• Experience: At least 2 years of experience in Customer Service, Scheduling, and/or Coordination, preferably within a contact center environment.

• Technical Skills: Proficiency in Microsoft Office Suite and experience with scheduling software (e.g., AlayaCare). Keyboarding speed of 35-45 words per minutes required.

Find out more at Afterhours Care Access Representative - Winnipeg | Home Health & Specialized Community Services.

Afterhours Care Access Representative - Winnipeg | Home Health & Specialized Community Services